California payroll
Keep the payroll system you already use. Typically pay $2,000 to $5,000 a year less to run it.
For California businesses running payroll for 5 to 50 people. Send us your latest payroll invoice and a CPA sends back a written figure within one business day.
- Typical savings. The actual amount depends on how many people you pay, how many states you pay them in and how often you run payroll. We quote from your real invoice.
$2k - $5k
Typical annual saving
1 Business day
From Invoice to written figure
0
Changes your staff have to learn
Payroll services for California businesses
SG Inc CPA is a CPA firm with offices in Milpitas, California and Plano, Texas. Its California payroll service moves businesses running payroll for 5 to 50 employees in California onto the firm’s own ADP wholesale account, or onto QuickBooks Desktop managed end to end. Businesses keep their existing payroll platform and typically pay $2,000 to $5,000 less a year. The firm quotes from the business’s current payroll invoice and returns a written comparison within one business day.
Two ways to pay less for payroll
Which one suits you depends on what you are running now and how much of it you want to keep doing yourself. We work that out from your invoice, not from a sales call.
Keep your platform, pay less for it
- Monthly books closed within five to ten business days of month-end. Financial statements delivered with a plain-language summary of what changed and why. Nothing sitting in a queue until tax season.
Hand payroll over entirely
- Are you on QuickBooks, Gusto, Zenefits or BambooHR, or running payroll yourself? We move you onto QuickBooks Desktop that we host and run end to end. Pay runs, direct deposits and checks, withholdings, pay stubs, benefit deductions, quarterly filings, and year-end W-2s and 1099s. You stop touching payroll.
What changes for your team: nothing, with one exception
- On the option where you keep your platform, your team logs in where they log in now and sees the same pay stubs in the same app. There is one exception worth knowing before you spend time on this. ADP's time clock punch in and punch out feature does not carry across to a wholesale account. If your staff clock in and out through ADP, that has to be solved another way first. We will tell you on the call, not after you have signed anything.
Who this is for, and who it is not
This is for you if
- You run payroll for 5 to 50 people.
- All of your payroll is in California.
- You already pay a provider or a platform to run it.
- You are on ADP, QuickBooks, Gusto, Zenefits, BambooHR, or you run it yourself.
This is not for you if
- You have more than 50 employees. Our California team is built around smaller payrolls and we would rather say so now.
- You run payroll in more than one state. This offer is for California-only payroll.
- Business and personal income coordinated into one plan so distributions, salaries, and investment income work together
- You do not have payroll yet. There is nothing for us to compare.
California payroll rules are their own discipline. Sick leave accrual, final paycheck timing, meal and rest break premiums and local minimum wages all sit on top of the federal rules. Every one of them shows up in a pay run. Our California team runs California payroll every day. That is why this offer is for single-state businesses.
Four steps, and you can stop after two
01
Send one invoice
- You send your most recent payroll invoice through the secure portal. That is the whole ask at this stage.
02
Get a written figure
- Within one business day you get a written comparison: what you pay now, what you would pay with us, and the difference over a year.
03
Decide
- If the number does not work for you, nothing happens. No follow-up sequence.
04
Transition
- If it does work, the move takes two to three weeks: we take over your records, configure pay rates and schedules, then run your first payroll.
The first two steps cost you one PDF and one business day. The decision comes after you have the number, not before.
Questions people ask before they send an invoice
What does this cost?
Healthcare and real estate are not general-practice verticals for SG Inc CPA — they are the firm’s primary focus. The same applies to the California and Texas tax environments. Clients work with a team that has built its practice around their specific situation.
What if there are no savings for us?
Then we say so. Some businesses are already on a keen rate, and a few are on a plan we cannot beat. You get the comparison in writing either way. That is useful on its own, because most owners have never seen their payroll cost broken down per employee, per run and per filing. We do not pitch you after a no. There is no obligation and no follow-up sequence you have to unsubscribe from.
Who actually does the work?
A CPA firm, not a call center and not software alone. A named person at SG Inc CPA reviews your figures and stays your point of contact through the move and afterwards. The same person signs off your quarterly filings and your year-end W-2s. You are not routed to whoever is free.
Do my employees have to learn a new system?
No, on the option where you keep your current platform. Your team logs in exactly where they log in now, the same pay stubs and the same app. Nothing on their side changes. On the full-service option we take the runs off you entirely, and the change your staff sees is that pay stubs arrive from us instead of from you.
Why does the timing matter?
A payroll change part-way through a year splits your W-2 reporting across two providers, which makes year-end messier than it needs to be. Moving on 1 January avoids that. Working back from a 1 January start, with two to three weeks to transition and the holidays in between, decisions made by late November land comfortably and December gets tight.
Why can't we get this rate from ADP directly?
Wholesale payroll pricing is available to accounting firms that administer payroll for many businesses, not to a single business buying one account. That is the whole mechanism here: you sit under our firm’s account and get the pricing that comes with it, while carrying on in the same platform. Nothing about your ADP service gets worse, and you can ask ADP for their best retail number first if you want something to compare our figure against.
What if we want to leave later?
Your records are yours. Your employee data, your pay history and your filings go with you, and we will produce them in a usable format rather than making you re-key a year of payroll. Ask us on the call what the notice period is and what happens to the account itself, and get the answer in writing before you sign anything. [CONFIRM: notice period, term commitment, and whether a wholesale account reverts to retail on exit. _If not confirmed:_ this answer ships exactly as written above, which commits the firm only to returning the client’s own data and to answering the question on the call. Do not add a no-commitment claim until someone at SG Inc CPA confirms it is true.]
Is my payroll data safe with you?
Invoices and documents go through our secure client portal, not email. We ask for your most recent invoice and, only if you decide to proceed, your EIN letter, a voided check, your latest Form 941 and your state reports. Nothing is shared outside the firm and we do not need your bank credentials to produce a quote.
Who you would be working with
SG Inc CPA is a CPA firm with two offices, one in Milpitas, California and one in Plano, Texas. Payroll for this campaign is handled from the Milpitas office. A CPA reviews every pay run, every quarterly filing and every year-end W-2. Your point of contact is a named person, not a queue.
Offices in Milpitas, California and Plano, Texas. Payroll run on ADP and QuickBooks Desktop. Documents exchanged through a secure client portal.
Send one invoice. Get a written figure.
One page of details and your most recent payroll invoice. A CPA reads it and sends back a written comparison within one business day.
Your invoice goes to our secure client portal, not to an email inbox. We use it to prepare your figure and nothing else.