Multi-state payroll, run by a CPA firm in Plano – TX
Payroll in every state you operate in, typically $2,000 to $5,000 a year less.
For Dallas Fort Worth businesses running payroll for up to 100 people, in one state or fifteen. Send us your latest payroll invoice and a CPA sends back a written figure within one business day.
- Typical savings. The actual amount depends on how many people you pay, how many states you pay them in and how often you run payroll. We quote from your real invoice.
$2k - $5k
Typical annual saving
1 Business day
From Invoice to written figure
0
Changes your staff have to learn
Multi-state payroll services for Dallas Fort Worth businesses
SG Inc CPA is a CPA firm with offices in Plano, Texas and Milpitas, California. Its Dallas Fort Worth payroll team runs multi-state payroll for businesses with up to 100 employees, currently handling clients operating across 15 to 20 states. Businesses keep their existing payroll platform, moving onto the firm’s ADP wholesale account or onto QuickBooks Desktop managed end to end, and typically pay $2,000 to $5,000 less a year. The firm quotes from the business’s current payroll invoice and returns a written comparison within one business day.
Two ways to pay less for payroll
Which one suits you depends on what you are running now and how much of it you want to keep doing yourself. We work that out from your invoice, not from a sales call.
Keep your platform, pay less for it
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If you are on a retail ADP account, we move it under our firm's wholesale account. Same platform, same reports, same pay schedules, same direct deposits, same employee records.
You carry on running payroll exactly as you do now and the bill goes down. Nobody on your team learns anything new.
Hand payroll over entirely
- If you are on QuickBooks, Gusto, Zenefits or BambooHR, or you are running payroll yourself, we move you onto QuickBooks Desktop that we host and run end to end. Pay runs, direct deposits and checks, withholdings, pay stubs, benefit deductions, quarterly filings, and year-end W-2s and 1099s. You stop touching payroll.
What changes for your team: nothing, with one exception
- If you are on QuickBooks, Gusto, Zenefits or BambooHR, or you are running payroll yourself, we move you onto QuickBooks Desktop that we host and run end to end. Pay runs, direct deposits and checks, withholdings, pay stubs, benefit deductions, quarterly filings, and year-end W-2s and 1099s. You stop touching payroll.
Who this is for, and who it is not
This is for you if
- You run payroll for anyone at all, up to 100 people counted across all your locations. There is no lower limit on this page.
- You run payroll in one state or in fifteen. Multi-state is what this team does.
- You already pay a provider or a platform to run it.
- You are on ADP, QuickBooks, Gusto, Zenefits, BambooHR, or you run it yourself.
This is not for you if
- You have more than 100 employees across your locations. Above that the work changes shape and we would rather say so now.
- You do not have payroll yet. There is nothing for us to compare.
- You want a platform recommendation rather than someone to run it. We are a CPA firm, not a software reseller.
Hiring across state lines multiplies the rules rather than adding to them. Every state has its own registration, its own unemployment insurance rate, its own sick leave treatment and its own filing calendar, and a missed registration in one state does not announce itself until a notice arrives. Our Plano team runs payroll for clients operating across 15 to 20 states, so the second state is not a special case here.
Four steps, and you can stop after two
01
Send one invoice
- You send your most recent payroll invoice through the secure portal. That is the whole ask at this stage.
02
Get a written figure
- Within one business day you get a written comparison: what you pay now, what you would pay with us, and the difference over a year.
03
Decide
- If the number does not work for you, nothing happens. No follow-up sequence.
04
Transition
- If it does work, the move takes two to three weeks: we take over your records, configure pay rates and schedules, then run your first payroll.
The first two steps cost you one PDF and one business day. The decision comes after you have the number, not before.
Questions people ask before they send an invoice
What does this cost?
Healthcare and real estate are not general-practice verticals for SG Inc CPA — they are the firm’s primary focus. The same applies to the California and Texas tax environments. Clients work with a team that has built its practice around their specific situation.
What if there are no savings for us?
Then we say so. Some businesses are already on a keen rate, and a few are on a plan we cannot beat. You get the comparison in writing either way. That is useful on its own, because most owners have never seen their payroll cost broken down per employee, per run and per filing. We do not pitch you after a no. There is no obligation and no follow-up sequence you have to unsubscribe from.
Who actually does the work?
A CPA firm, not a call center and not software alone. A named person at SG Inc CPA reviews your figures and stays your point of contact through the move and afterwards. The same person signs off your quarterly filings and your year-end W-2s. You are not routed to whoever is free.
Do my employees have to learn a new system?
No, on the option where you keep your current platform. Your team logs in exactly where they log in now, the same pay stubs and the same app. Nothing on their side changes. On the full-service option we take the runs off you entirely, and the change your staff sees is that pay stubs arrive from us instead of from you.
Why does the timing matter?
A payroll change part-way through a year splits your W-2 reporting across two providers, which makes year-end messier than it needs to be. Moving on 1 January avoids that. Working back from a 1 January start, with two to three weeks to transition and the holidays in between, decisions made by late November land comfortably and December gets tight.
Why can't we get this rate from ADP directly?
Wholesale payroll pricing is available to accounting firms that administer payroll for many businesses, not to a single business buying one account. That is the whole mechanism here: you sit under our firm’s account and get the pricing that comes with it, while carrying on in the same platform. Nothing about your ADP service gets worse, and you can ask ADP for their best retail number first if you want something to compare our figure against.
What if we want to leave later?
Your records are yours. Your employee data, your pay history and your filings go with you, and we will produce them in a usable format rather than making you re-key a year of payroll. Ask us on the call what the notice period is and what happens to the account itself, and get the answer in writing before you sign anything. [CONFIRM: notice period, term commitment, and whether a wholesale account reverts to retail on exit. _If not confirmed:_ this answer ships exactly as written above, which commits the firm only to returning the client’s own data and to answering the question on the call. Do not add a no-commitment claim until someone at SG Inc CPA confirms it is true.]
Is my payroll data safe with you?
Invoices and documents go through our secure client portal, not email. We ask for your most recent invoice and, only if you decide to proceed, your EIN letter, a voided check, your latest Form 941 and your state reports. Nothing is shared outside the firm and we do not need your bank credentials to produce a quote.
Who you would be working with
SG Inc CPA is a CPA firm with two offices, one in Milpitas, California and one in Plano, Texas. Payroll for this campaign is handled from the Milpitas office. A CPA reviews every pay run, every quarterly filing and every year-end W-2. Your point of contact is a named person, not a queue.
Offices in Milpitas, California and Plano, Texas. Payroll run on ADP and QuickBooks Desktop. Documents exchanged through a secure client portal.
Send one invoice. Get a written figure.
One page of details and your most recent payroll invoice. A CPA reads it and sends back a written comparison within one business day.
Your invoice goes to our secure client portal, not to an email inbox. We use it to prepare your figure and nothing else.